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[]
[]
[]
[]
[]
[]
[]
["The agency is collecting the information on this form to verify your identity, to facilitate payments and administer entitlements to you as an employee. This information is authorised by the Industrial Relations Act 1999 and Public Service Act 2008. Only authorised departmental officers have access to this information and the agency usually gives some or all of this information to other Queensland and other State, Federal and Local Government Agencies. Your personal information will not be disclosed to any other party without your consent, unless authorised or required by law."]
[]
["NOTE: It is recommended to complete this form online to ensure reimbursement figures are correct."]
["Education Region must be selected from drop down menu below to access correct payroll contact details -"]
[]
[]
["Sections A, B, C, D: TO BE COMPLETED BY EMPLOYEE"]
[]
["SECTION A: PERSONAL DETAILS"]
[]
["Employee Name",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Employee No.  "]
[]
["Position Title",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"  Classification",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Work Phone No.  "]
[]
["Employment Status",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"  Attendance Type",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Fraction  ",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"(if not full time)"]
[]
[]
["Have you deferred your course fees?",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"If yes, TFN required:"]
[]
[]
["SECTION B: COURSE DETAILS"]
[]
["Full Title of Course"]
[]
["Educational Institution"]
[]
["APPROVED COURSE PROGRAM RESULTS FOR YEAR / SEMESTER COMPLETED"]
["Year",null,null,null,null,null,null,null,null,null,"Semester",null,null,null,null,null,null,null,null,null,"Subject Code / Title",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Result"]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[]
["SECTION C: CLAIM FOR REIMBURSEMENT"]
[]
["Fee/s to be claimed for reimbursement",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Deferred Amount",null,null,null,null,null,null,null,null,"Upfront Amount"]
["Course Fees (HECS-HELP)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"(Note: enter full course fees)"]
["Tuition Fees (FEE-HELP)"]
["TAFE / RTO Fees (VET FEE-HELP)"]
["OS-HELP"]
["Student Guild / Admin Fee (SA-HELP)"]
["CPA Tuition Fee"]
["Other",null,null,null,null,null,null,null,"Specify:"]
[]
["SECTION D: DECLARATION"]
["I certify that I have paid the amount claimed above and have not received reimbursement from any source. Should I be granted any refund after receiving Departmental reimbursement, I undertake to advise the Department accordingly. I bear responsibility for payment of any outstanding HELP fees to the Australian Taxation Office following reimbursement by the Department. I further declare that these expenses were incurred in relation to an approved course of study/research to be undertaken for the purpose of earning assessable income."]
[]
["Signature",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Date"]
[]
[]
["Sections E, F, G, H: TO BE COMPLETED BY SUPERVISOR"]
[]
["SECTION E: PAYMENT INFORMATION"]
["Level of assistance granted"]
[]
["Reimbursement to be paid to"]
[]
["SECTION F: REIMBURSEMENT CALCULATION"]
[]
["Fee Calculation",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Amount"]
["HELP ",null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(BI49+BR49+BI50+BI51+BI52=0,\"\",BI49+BR49+BI50+BI51+BI52)","v":""},null,null,null,null,null,null,null,null,null,"x",null,null,0.9,null,null,null,null,null,null,null,null,null,null,"(calculation based on upfront fee)"]
[null,null,null,null,null,null,null,null,null,null,null,null,null," = ",null,{"$f":"IF((BI49+BR49+BI50+BI51+BI52)=0,\"\",P73*AC73)","v":""},null,null,null,null,null,null,null,null,null,"x",null,null,1,null,null,null,null,null,null,null,null,null,null,"(assistance level percentage)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(BI49+BR49+BI50+BI51+BI52=0,0,P74*AC74)","v":0}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,0.75]
["Student Guild Fee",null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(BI53+BR53=0,\"\",BI53+BR53)","v":""},null,null,null,null,null,null,null,null,null,"x",null,null,1,null,null,null,null,null,null,null,null,null,null,"(all assistance levels - 100% reimbursement)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(BI53+BR53=0,0,P76)","v":0}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,0.75]
["Tuition Fees",null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(BR50+BR51+BR54=0,\"\",BR50+BR51+BR54)","v":""},null,null,null,null,null,null,null,null,null,"x",null,null,1,null,null,null,null,null,null,null,null,null,null,"(assistance level percentage)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(P78=\"\",0,P78*AC78)","v":0}]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,0.75]
["Other Tertiary",null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(BR55=0,\"\",BR55)","v":""},null,null,null,null,null,null,null,null,null,"x",null,null,1,null,null,null,null,null,null,null,null,null,null,"(assistance level percentage)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF(BR55=0,0,P80*AC80)","v":0}]
[]
["Multiply by part time fraction (as indicated in Section A)",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"BH22","v":0}]
[]
["TOTAL REIMBURSEMENT",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"$",null,{"$f":"IF((BI49+BR49+BI50+BR50+BI51+BR51+BI52+BI53+BR53+BR54+BR55)=0,\"\",SUM(BT74,BT76,BT78,BT80)*BT82)","v":""}]
[]
[]
["SECTION G: GENERAL LEDGER INFORMATION"]
[]
["Account",null,null,null,null,null,null,"Amount",null,null,null,null,null,null,null,null,null,"Tax Code",null,null,null,null,null,null,"Cost Centre \nOR Internal Order",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Business Area",null,null,null,null,null,null,null,null,null,"Description (e.g. HELP-VOL Deferred A. Smith)"]
[518518]
[518518]
[518519]
[518519]
[]
["SECTION H: CERTIFICATIONS"]
[]
["Supervisor's / Delegated Officer's Approval"]
[]
["I certify that the necessary checks have been made to ensure that:\n• the invoice has not been previously paid\n• all GL account, internal order/ cost centre/ profit SAP tax codes are correct "]
["Checklist:",null,null,null,null,null,"   Correct level of assistance selected\n   Original / Internet or certified copy of course results\n   sighted and noted on (CF248)\n",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"           Original / Internet or certified copies of receipts sighted\n           Original  / Internet or certified copy of HELP / VET / Tuition Fee \n           statement from Tertiary Institution sighted"]
[]
["Name"]
[]
["Position",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Contact Phone No.  "]
[]
["Signature",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Date  "]
[]
["Expenditure Approval"]
[]
["I approve this expenditure from the codes shown above and hold the relevant financial delegation."]
[]
["Name"]
[]
["Position",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Contact Phone No.  "]
[]
["Signature",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Date  "]
[]
["PLEASE RETURN FORM TO:"]
[{"$f":"IF($L$12=\"\",\"Please select your Education Region from the drop down menu at the top of page 1\",VLOOKUP($L$12,Contacts,2,0))","v":"Please select your Education Region from the drop down menu at the top of page 1"}]
[{"$f":"IF($L$12=\"\",\"Refer to above message\",VLOOKUP($L$12,Contacts,3,0))","v":"Refer to above message"}]
["PHONE",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF($L$12=\"\",\"Refer to above message\",VLOOKUP($L$12,Contacts,4,0))","v":"Refer to above message"},null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"FAX",null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,{"$f":"IF($L$12=\"\",\"Refer to above message\",VLOOKUP($L$12,Contacts,5,0))","v":"Refer to above message"}]
["SCAN & EMAIL",null,null,null,null,null,null,null,null,null,{"$f":"IF($L$12=\"\",\"Refer to above message\",VLOOKUP($L$12,Contacts,6,0))","v":"Refer to above message"}]
["To email this form it MUST BE SCANNED after obtaining delegated Signatures / Approval.  Emailed forms saved as files without signatures will NOT BE ACCEPTED or processed."]
["PLEASE REFRAIN FROM SUBMITTING FORMS TO FINANCIAL SERVICES MORE THAN ONCE VIA DIFFERENT CHANNELS \nE.G. IF YOU HAVE FAXED THE FORM, PLEASE DO NOT ALSO FORWARD IN POST"]

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["Instructions for using and completing the SARAS - Notification of Course Results and Application for Reimbursement form"]
["WHEN TO USE THIS FORM"]
["The Study and Research Assistance Scheme (SARAS) - Notification of Course Results and Application for Reimbursement form is to be completed once an employee with prior SARAS approval has successfully finished all or part of their relevant course.  This form is used to reimburse the employee or ATO (deferred fees) with the relevant approved percentage of the total course fees.\n\nIt is preferred and encouraged from all employees to complete this form electronically.  The reason being as the form self populates in many fields making online completion user friendly whilst reducing the risk of incorrect reimbursement calculations being submitted.\n\nNOTE: Prior to submitting this form the delegated officer must have approved a SARAS – Application for Course Approval and must have verified all claims against relevant invoices and results notifications, copies of which are to be filed in the employee’s workplace."]
["HOW TO COMPLETE THE FORM"]
["TO BE COMPLETED BY EMPLOYEE","Section A","Personal Details"]
[null,null,"This section is to provide the details of the employee who has undertaken the study.  Please ensure all areas of this section are completed and the details provided are current and accurate.  If the course fees have been deferred it is essential that the employee's Tax File Number is stated in this section. "]
[null,"Section B","Course Details"]
[null,null,"In this section the Title of the Course, Educational Institution, Subject Code and Title, Year and Semester should all match the details provided in the SARAS – Application for Course Approval form. If these details have changed in any way, please note the changes on an updated SARAS – Application for Course Approval form and submit to the supervisor/delegated officer together with the original. The Educational institution’s notification of result/s must also be sighted and the entries in this section verified by the supervisor/delegated officer."]
[null,"Section C","Claim for Reimbursement"]
[null,null,"This section is used to clarify the actual amount being claimed and the type of fees paid.  It is important that  these details are accurate and the full amount, including any discounts, is stated to ensure the reimbursement is calculated correctly.  Please ensure either original receipts, certified copies or a statutory declaration of all Invoiced Amounts, Receipts and Results are attached when submitting this form to the supervisor/delegated officer for approval..  "]
[null,"Section D","Declaration"]
[null,null,"This is the employee's certification that all details provided on this form as well as all included attachments are true and correct and that no prior reimbursement for the same claim has been paid. "]
["TO BE COMPLETED BY SUPERVISOR","Section E","Payment Information"]
[null,null,"If completed online, the only area in this section which will need to be manually completed is the level of assistance granted.  All other information should automatically populate, providing that Section A has been completed correctly.  If 'No' was answered to the question 'Have you deferred your course fees?' in Section A then it will be indicated that the payment is to be made to the employee.  Alternatively, if 'Yes' was answered then the payment will go to the ATO."]
[null,"Section F","Reimbursement Calculation"]
[null,null,"Again, if this form is completed online then there will be no need to enter any details in this section.  All the information required will flow though from the details stated in Section C and Section E.  This is another reason why it is imperative these sections are filled in accurately.\n\nNOTE:  To ensure there is no disadvantage to employees who pay their HELP course fees upfront the reimbursement of deferred HELP fees will be calculated on 90% of the full deferred amount.  Employees who pay the total amount upfront receive a 10% discount on receipt of payment and therefore their reimbursement is also only calculated on 90% of the full course fees. "]
[null,"Section G","General Ledger Information"]
[null,null,"The amount column of the table in this section will need to be populated manually even if the form is completed electronically. Please use the table below to assist with completing this section.\n\nPlease ensure the other four columns are fully completed, where required - Tax Code, Cost Centre/Internal Order, Business Area and Description. It is crucial to provide the correct details so this is reported correctly.\n\nWhen reimbursing an amount that includes GST and Tax invoice has been provided, please use the PG tax code. Where Tax invoice is not available or where the amount has no GST, please use the PF tax code. An apportionment by tax code should be made if reimbursing a tax invoice that has GST and no-GST items."]
[null,null,"Account Code",null,null,null,"Tax Code"]
[null,null,518518,null,"HELP fees",null,"Use PG if the amount has GST"]
[null,null,null,null,null,null,"Use PF if the amount has no GST or if no tax invoice is provided"]
[null,null,518519,null,"Student Guild Fees\nAll Tuition Fees\nOther",null,"Use PG if the amount has GST"]
[null,null,null,null,null,null,"Use PF if the amount has no GST or if no tax invoice is provided"]
[]
[]
[null,"Section H","Certifications"]
[null,null,"This is the Supervisor/Delegated Officer's certification that all details provided on this form as well as all invoices and results notifications are true and correct and that no prior reimbursement for the same claim has been paid.  There is a checklist provided in the approval section for convenience.  Please do not complete the Expenditure Approval section."]

{"sheet":"Contact List","index":2,"n_rows":9,"n_cols":6,"rows_kept":9,"cut":false,"hidden":true,"merged":[]}
["Institute/Divison","Branch","Postal Address","Phone","Fax","Email"]
["Central Office","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]
["Central Queensland Region","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]
["Darling Downs South West Region","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]
["Far North Queensland Region","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]
["Metropolitan Region","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]
["North Coast Region","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]
["North Queensland Region","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]
["South East Region","Financial Services Branch Brisbane CBD","PO Box 15033 City East QLD 4002","(07) 3034 5842","(07) 3034 5891","Payments.FINANCE@dete.qld.gov.au"]